InTime then filters sign-ups based on CAL FIRE’s collective agreement and rules and can elect to automatically fill the shift with the best qualified employee. Employees receive notifications via text, email and/or through the mobile app and can view available overtime from their phones. InTime has cut CAL FIRE’s time spent managing overtime to just under 30 minutes/week. Many of their manual processes became fully automated and allowed CAL FIRE to reduce daily scheduling management to just 10 minutes a day! EFFICIENT OVERTIME MANAGEMENT Units that had multiple spreadsheets to manage their schedules were all consolidated into one system in InTime. It previously required 4-6 hours per week making schedule adjustments and an additional 2 hours per month building schedules. Even more, different departments within the Unit would have their own spreadsheets resulting in an inefficient management of manpower. Schedules were built and managed using a combination of spreadsheets and other scheduling systems. In some units of CAL FIRE, 20 hours/week were being spent managing overtime and finding qualified personnel to fill shifts.
Before implementing InTime, CAL FIRE was using a combination of a competing product and multiple spreadsheets for scheduling, resulting in a lack of clear oversight and inefficient management.Ĭase Study Video: CAL FIRE & InTime – Scheduling and Overtime Management With more than 5,600 wild land fires each year, this places high demand on CAL FIRE’s ability to manage manpower efficiently. How CAL FIRE can fill 400 days of overtime instantly.ĬAL FIRE is the third largest fire department in North America and are responsible for providing protection to over 31 million acres of state land.
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